Every field on the certificate, checked in seconds
ST-120, ST-3, REV-1220, MTC, SST — we know the forms and each state's rules. Drop a resale or exemption certificate and see for yourself.
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Identified Form
Multi-state (SST) · 4 states
Valid for resale in 3 of 4 claimed states
TN ID Number does not match required format
Validated in seconds against each state's rules
What you get back
Every field read, checked, and flagged — in seconds
Upload any certificate and Hello Sales identifies the form, extracts every field, and validates each one against that state's rules. Anything missing or wrong is flagged before it becomes an audit problem.
- 1Form identified automatically — state form, version, and multi-state certificates.
- 2Field-by-field validation — every value checked against state-specific rules.
- 3Issues surfaced instantly — a clear verdict and a list of exactly what needs attention.
Valid for resale in 3 of 4 claimed states
Identified Form
Multi-state (SST) · 4 states
- Form
- SST-F0003
- Signed
- Date Signed
- 7-17-25
Needs attention
TN — TN ID Number does not match required format
This may be a scan-reading issue or missing on the document — verifying it takes a look at the original certificate.
Claimed States (4)
| State | ID Number | Reason | Acceptance |
|---|---|---|---|
| KY | 918273 | G · Resale | Accepted |
| MI | TR-5638677 | G · Resale | Accepted |
| 9900428 | G · Resale | Conditional | |
| WI | 456-3509286489-67 | G · Resale | Accepted |
| Field | Value |
|---|---|
| Single Purchase Certificate | Not selected |
| Blanket Certificate | Selected |
| Invoice/Purchase Order Number | Blank |
| Purchaser's Name | Vandelay Supply Co. |
| Business Address | 1209 North Orange St |
| Purchaser City | Wilmington |
| Purchaser State | DE |
| Purchaser Country | USA |
| Purchaser Zip Code | 19801 |
| Seller Name | All Grommets, Inc. |
| Seller Address | 1 Armory Square |
| Seller City | Springfield |
| Seller State | MA |
| Seller Country | USA |
| Seller Zip Code | 01105 |
| Business Type: Accommodation and food services | Not selected |
| Business Type: Agriculture, forestry, fishing, hunting | Not selected |
| Business Type: Construction | Not selected |
| Business Type: Finance and insurance | Not selected |
| Business Type: Information, publishing and communications | Not selected |
| Business Type: Manufacturing | Not selected |
| Business Type: Mining | Not selected |
| Business Type: Real estate | Not selected |
| Business Type: Rental and leasing | Not selected |
| Business Type: Retail trade | Not selected |
| Business Type: Transportation and warehousing | Not selected |
| Business Type: Utilities | Not selected |
| Business Type: Wholesale trade | Selected |
| Business Type: Business services | Not selected |
| Business Type: Professional services | Not selected |
| Business Type: Education and health-care services | Not selected |
| Business Type: Nonprofit organization | Not selected |
| Business Type: Government | Not selected |
| Business Type: Not a business | Not selected |
| Business Type: Other | Not selected |
| Business Type Other Description | Blank |
| Exemption: Federal government | Not selected |
| Federal Government Department | Blank |
| Exemption: State or local government | Not selected |
| State/Local Government Name | Blank |
| Exemption: Tribal government | Not selected |
| Tribal Government Name | Blank |
| Exemption: Foreign diplomat | Not selected |
| Foreign Diplomat Number | Blank |
| Exemption: Charitable organization | Not selected |
| Exemption: Religious organization | Not selected |
| Exemption: Resale | Selected |
| Exemption: Agricultural Production | Not selected |
| Exemption: Industrial production/manufacturing | Not selected |
| Exemption: Direct pay permit | Not selected |
| Exemption: Direct Mail | Not selected |
| Exemption: Other | Not selected |
| Other Exemption Explanation | Blank |
| Exemption: Educational Organization | Not selected |
| Business Type (combined) | 13 Wholesale trade |
| Exemption Reason (combined) | G Resale |
| Signature | present |
| Printed Name | J.Smith |
| Title | President |
| Date | 7-17-25 |
Actual result for the multi-state SST certificate above — one invalid Tennessee ID number.
Sound familiar?
If you sell wholesale or tax-exempt, you already know the pain.
More time managing certificates than actually selling
Tracking certificates in a spreadsheet works — until you pass a few dozen B2B customers and it turns to chaos.
Every wholesale order adds audit liability
One missed or expired certificate and you owe the tax on every sale behind it. Manual review is slow — and it still misses things.
Buyers hand you an EIN and call it done
An EIN or a W-9 is not a resale certificate. Someone still has to collect the right state form — and check every field on it.
The only alternative is an enterprise tax suite
Thousands per year, a contract, and a sales call — for a platform you'd use one corner of. All you need is certificate validation.
Why Hello Sales
Built for distributors and B2B sellers who handle certificates — not for enterprise tax departments.
Seconds, not days
A certificate that took a trained reviewer 15 minutes is read, validated, and flagged in under 30 seconds — so tax-exempt sales close as fast as everything else.
State rules built in
Every field is validated against that state's specific requirements — form versions, required numbers, signatures, dates. You don't need to know the rules; we encode them.
Just certificates — not a whole tax suite
Standalone certificate validation and management. No calculation modules you won't use, no multi-year contract, no per-state add-ons.
Audit-ready from day one
When the auditor asks, export organized certificate data in minutes — no digging through shared drives and email attachments.
Certificate validation across 42 states
Every one of those states is covered through the two major multi-state certificates, plus dedicated support for six pilot states — with more on the way.
Uniform Sales & Use Tax Certificate
Multistate Tax Commission — accepted in 38 states.
Streamlined Sales Tax F0003
SST Certificate of Exemption — 24 member states.
DEDICATED STATE FORMS — PILOT
Join the beta
We're looking for distributors and B2B sellers to try Hello Sales for free and share feedback. No cost, no contract, no sales call — you'll have access within a day, and your questions get answered by people who actually understand sales tax.